Checklists for various routine tasks.
After an open space, this is what Emily usually does.
- Clean up the miro board (remove empty frames, organize frames) & export to pdf
- Choose date for next open space & create calendar invite for Samman Society members
- Create Zoom link & put it in the calendar invite
- Update addcal.co "add to calendar" link with the next date
- Trigger the github action to rebuild the site
- Create and schedule email 1 week before with zoom link: CHECK THE SUBJECT LINE
- Create and schedule email on the day with zoom link
- Upload the miro pdf to Discord #general channel
- Message Discord #general inviting people to sign up for the next event and give them the signup link and the 'add to calendar' link.
- Make sure they have read and understood Membership & Code of conduct
- Invite them to github organization
- Invite them to the codeberg organization + give 'auditor' role
- Update their settings in contributors
- Update their profile page on this site
- Add them to the membership registry google doc
- Add them to the google drive
- Add them to the next open space calendar invite
- Update their groups on Discord
- Send welcome mail saying you've done those things & asking for membership fee.
- Announce them on Discord & elsewhere
- Move from 'current' to 'former' in membership registry doc
- Remove from groups on Discord
- Remove from calendar invites
- Remove from google drive
- Update profile page on this site
- Update their settings in contributors
- Remove from Codeberg
- Remove from Github